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The Executive Assistant will play a vital role in ensuring smooth and efficient operations by providing administrative support to the Executive Director. The ideal candidate is proactive, detail-oriented, and able to multitask in a fast-paced environment.

Candidate needed to:

 1.      General communication, correspondence and coordination on behalf of the Executive Director.  Prepares all mailings.

2.      Will assist in preparation of grant related reports and contract documents..

3.      Administrative support for the Board of Directors including correspondence, meetings and minutes.

4.      Manage executive’s calendar with tremendous attention to detail. Schedules include numerous daily meetings, calls, and presentations with internal and external individuals and teams.

5.      Participate in meetings; planning offsite meetings; coordinating all logistics; managing communications; tracking action items and key issues.

6.      Assist all programs as necessary and supports Director team.

Position is part-time working 27.5 hours during the work week, 9:30am-3:00pm, Board Meetings at 5:30pm on the 4th Tuesday of each month (with the exception of August and December).

Requirements:

·         3 or more years of relevant professional executive-level experience.

·         Associates Degree is preferred.

·         Must be highly organized with strong attention to detail and the ability to prioritize and manage multiple projects simultaneously.

·         Ability to establish and maintain effective working relationships with executives, board members, employees, customers and public. Discretion and confidentiality are a must have!

·         Friendly, collaborative, with good communication skills to promote a productive and positive team atmosphere.

·         Comfortable with technology including Google Suite, Adobe, and databases. 

·         Excellent proficiency in grammar, punctuation, possessing strong editorial skills. Ability to communicate effectively both verbally and in writing.

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The LifeWorks Energy Services Department audits customers homes to evaluate how and if they can weatherize and make the home more energy efficient.  The department is looking for a candidate to ensure the day-to-day functions run smoothly while handling customer intake, applications and maintaining the tracking system for audited and in-progress weatherization work. 

Job Duties:

• Provide information and explanations to applicants concerning program services. Scheduling pre & post install inspections with applicants.

• Maintain customer folders and invoices from intake to completion.

• Update and maintain Production Software - status of jobs; enrolling clients; organizing files.

• Process purchase orders and invoices for vendors and subcontractors.

• Assist with the purchase of inventory and maintain sufficient quantities for agency work crews. Process inventory and maintain the inventory database regularly.

• Ensures the posting of all invoices and a completed summary to the client’s folder at the completion of a project.

• Assist with the preparation of regularly scheduled reporting to the state.

• Assist with other clerical duties as assigned and needed by management
  
  Knowledge, skills and abilities:

• Two year college degree and/or two years’ experience in an office management, social services, or preferable, a construction management environment. 

• Working knowledge of governmental and social services programs preferred.

• Experience using CRM software and Windows and Google applications.

• Possess basic math skills and good writing skills.

• Must possess a valid driver’s license, reliable vehicle and be insurable to operate agency vehicles.

• Schedule:  position works Monday – Friday, 7:30am – 4:00pm.

Compensation: Position offers a rate of $21.00 per hour with excellent benefits!

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A Home Visitor supports families who are not in a class setting to move toward school readiness. This position visits with families to assesses and identify barriers that impede school readiness and strengths that can encourage school readiness. The position is mobile and requires staff to complete home visits as described.

Job Duties:

·         Provide each family on the caseload with a weekly home visit to provide family-centered services that facilitate child development, support parental roles and promote self-sufficiency. 

·         Develop developmentally appropriate activities related to the individual child. Work with the parent to develop an individual plan for his/her child to include goal setting based on identified needs.

·         Identify child and family needs. Support social and emotional development and provides positive guidance and discipline.

·         Support parent involvement in program activities. Encourage parent involvement in Head Start and other agency programs.

·         Must demonstrate a commitment to equity, diversity and an understanding /willingness to learn about systemic barriers to economic mobility.

Compensation: position offers a $20.66 per hour at 40 hours per week.

There will be a legally permissible background check for the successful candidate.

Knowledge, skills and abilities:

·         Minimum of a Home-Based CDA credential or comparable credential, or equivalent coursework with 12 Early Childhood Education credits as part of an Associate’s or Bachelor’s degree.  Must have a High School Diploma/GED.

·         Must be skilled in communicating and motivating people.  Position requires strong advocacy skills relating to health and social services in support of families.  Must have knowledge of community resources and the skills to link families to the appropriate agencies and services. 

·         Provide customer service that is responsive to the unique needs and culture of families, such as single parents, grandparents as caregivers, co-parenting relationships, LGTBQ families, non-English speaking, teen parents, domestic violence situations and more.

·         Computer skills and knowledge of Windows, Microsoft Word, Outlook and Excel, Google Docs, Zoom or other online meeting platforms. Familiarity with mobile devices, online training platforms and software applications helpful. 

·         Must have a valid license, possess a vehicle to conduct home visits and be insurable to drive an agency vehicle on roads in varying weather conditions.

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Directly responsible for all daily center-based program functioning.  Will provide leadership to all staff and ensure proper implementation in the areas of child and family services, facilities, transportation/vehicles, food services, inventory, and child safety.  Will provide reliable, healthy and safe services to children and families, and to support the goals of the program. 

Job Duties:

• Works with staff to ensure Head Start sites are operating in compliance with regulation and providing high quality early childhood programming on a daily basis.  This includes maintaining appropriate staffing levels, working technology, clean and safe facilities and required recordkeeping. 

• Ensures compliance on Head Start Performance Standards, New York State Child Care Licensing and NYS daycare regulations.

• Make regular health and safety inspections of the site and resolve identified issues with appropriate maintenance vendors.

• Provides on-going supervision, counseling, support and technical assistance to employees.  Works closely with Human Resources and Program Director on staff development.

• Works with Finance Director and Program Director to oversee and reconcile expenditures in regional area and works to reduce costs and to operate all areas in the most cost effective way.

Position offers a rate of $25.00 per hour.

Knowledge, skills and abilities:

·         Minimum requirement is a Bachelor’s Degree in Education, Human Services, Social Work or related field.

·         3 years’ experience in a managerial capacity and proven experience with supervision, staffing and performance development. 

·         Considerable knowledge and experience with New York State Day Care Licensing regulations, NYS UPK regulations and best practices related to early childhood education.  Head Start experience is a plus.

·         Must have or be willing to obtain and maintain Basic First Aid, CPR and MAT (Medication Administration Training) Certification. Required to be MAT trained and certified to pass medications.

·         Provide customer service that is responsive to the unique needs and culture of families, such as single parents, grandparents as caregivers, co-parenting relationships, LGTBQ families, non-English speaking, teen parents, domestic violence situations and more.

·         Above average computer, organizational and communication skills, ability to work as a member of a team, good interpersonal skills and the ability to maintain professionalism with staff and clientele. 

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We have positions available that require varying degrees of experience from Lead Teachers to Assistant Teachers to Teacher Aides. All positions serve in a preschool classrooms and assist in facilitating team planning, implementation, and supervision of classroom activities. Will work with developing children and children with disabilities.

Requirements based on teaching level below: Rate starting at $17.94 per hour.

• Lead Teachers: Bachelor’s Degree in Early Childhood with a minimum of 1 year experience, NYS Teacher Certification in a preschool category is helpful but not required, Supervisory experience a plus.

• Assistant Teachers: Associates in Early Childhood or enrollment in a CDA program is acceptable.

• Teacher Aides: High School Diploma/GED and experience working with preschool children.

• There will be a legally permissible background check for the successful candidate.

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Teacher Aide is part of the education team who assists in daily activities and lessons in the daycare classroom. Reports to the Lead Teacher and works with the Lead and the Assistant Teacher to ensure all needs are met for both the children and the program.  As a Floater, will work a regular schedule but be assigned to various classrooms as needed at our Malta site.

Job Duties:

·         Assists teaching staff in all classroom activities, children/parent activities, and implementing lesson plans.

·         Helps monitor children during activities, outdoor play, meals, breaks and transitions to ensure safety and positive behavior.

·         Maintains a clean, organized classroom environment that complies with daycare regulations and health standards.

There will be a legally permissible background check for the successful candidate.

Knowledge, skills and abilities:

·         High School Diploma/GED required.

·         Experience working in a classroom with daycare/preschool children. Ability to lift up to 40 pounds.

·         Familiarity interacting with teaching staff and parents and/or guardians.

·         Must be willing to obtain and maintain Basic First Aid and CPR certification within the initial probationary period and maintain certification. 

·         Acceptable tuberculosis screening results and an initial health exam are required post job offer and prior to employment.

·         Must have a valid driver’s license, possess own transportation and be able to drive a company vehicle on roads in varying weather conditions if necessary. 

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